Sample Business Letter- Passport Applicant:

Corporate Business letters should contain the following information:
 

• The letter should be written on company letterhead
• The name of the applicant sponsored or employed by the company or organization
• State that your company will be financially responsible for you while traveling
• The country to be visited
• The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
• Company guarantee of financial responsibility for all travel expenses as well as return transportation to the USA
• A closing signature (someone other than the applicant)

Your Company Letterhead

To : US DEPARTMENT OF STATE

(DATE)

Dear Sirs/Madam:

This letter is to inform you that our employee, (Your Name), (Your Title), will be traveling on (Travel Date) to (Country to be visited) on company business to see (Host) to (Reason for Visit) for (Number of Days of Visit).

(Company) guarantees full financial responsibility for all travel related expenses as well as my return transportation to the USA

Thank you for your assistance in expediting his passport application.

Sincerely,

Authorized Signer other than you

Title

Phone Number