Sample Business Letter
Corporate Business letters should contain the following information:
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The letter should be written on company letterhead
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The name of the applicant sponsored or employed by the company or organization
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State that your company will be financially responsible for you while traveling
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The country to be visited
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The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
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Company guarantee of financial responsibility for all travel expenses as well as return transportation to the USA
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Letter must specify the validity of the visa and number of entries the applicant is requesting. If this is not specified the consular officer will issue the visa at their discretion.
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Must specifically state that the applicant will not be involved in any training or technical support during the visit.
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A closing signature (someone other than the applicant)
Your Company Letterhead
To : Consulate of (Country to be visited)
(DATE)
Dear Sirs/Madam:
This letter is to inform you that our employee, (Your Name), (Your Title), will be traveling on (Travel Date) to (Country to be visited) on company business to see (Host) to (Reason for Visit) for (Number of Days of Visit).
(Company) guarantees full financial responsibility for all travel related expenses as well as my return transportation to the USA.
(Letter must specify the validity of the visa and number of entries the applicant is requesting. If this is not specified the consular officer will issue the visa at their discretion. )
Specifically state that the applicant will not be involved in any training or technical support during the visit.
Thank you for your assistance in expediting his passport application.
Sincerely,
Authorized Signer other than you
Title
Phone Number
